Information We Collect

We may collect the following types of information when you use our website or services:

• Personal Information: Name, email address, phone number, organization/institution, country, and payment details (when registering for events or memberships).
• Non-Personal Information: Browser type, device information, IP address, pages visited, and general usage patterns.
• Event & Membership Data: Registration details, attendance records, and participation matrices in EAQAN activities.

How We Use Your Information

We use your information exclusively to:

• Process memberships, event registrations, and incoming payments.
• Communicate important network updates, newsletters, and academic opportunities.
• Improve our services, portal website functionality, and overall user experience.
• Maintain accurate records of systemic participation in EAQAN activities.
• Comply with necessary regional legal or regulatory requirements.

Sharing of Information

We do not sell, rent, or trade your personal information with third parties. We may share data only in the following restricted cases:

• With trusted service providers (e.g., payment processors, IT support systems) operating under strict confidentiality agreements.
• When strictly required by law, regulation, or an official court order.
• For event-related purposes, such as sharing verified participant lists with localized conference organizers.

Cookies & Tracking

Our website may use cookies and similar session tracking technologies to enhance your browsing experience, analyze website traffic patterns, and remember preferences for your future visits.

You can readily disable cookies via your browser settings, though some functional features of the site may cease to perform properly.

Data Security

We implement industry-standard security infrastructure protocols to protect your personal information from unauthorized access, alteration, or disclosure. However, no method of online transmission or database storage can be guaranteed 100% secure.

Data Retention

We retain your personal data only as long as strictly necessary for the analytical purposes outlined in this policy, unless a longer retention framework is required by law.

Your Rights

Depending on your regional location, you may possess the right to:

• Access the personal records we hold about you.
• Request immediate corrections or updates to your data logs.
• Request structural deletion of your personal information.
• Opt out of formal marketing communications at any time.

Third-Party Links

Our website portal contains direct links to external websites. EAQAN holds no responsibility for the privacy architectures or raw content belonging to external sites.

Children’s Privacy

Our services are not intended for children under 16. We do not knowingly harvest personal data from minors without parental authorization.

Updates to This Policy

EAQAN may update this Privacy Policy from time to time. Any functional adjustments will be posted directly onto this page alongside the newly modified effective date stamp.